VILLAGE OF JOHNSON CITY

REGULAR BOARD MEETING

Mayor Harry G. Lewis

Trustee: Donald Adams

Richard Balles (absent)

Dennis Hannon

Bruce King

Jeff Jacobs Attorney

ORDER OF BUSINESS:

1. PLEDGE OF ALLEGIANCE

The meeting was opened with Pledge of Allegiance led by Mayor Lewis.

2. FIRE EXITS

Directions to the exits were noted by Mayor Lewis.

3. MISCELLANEOUS

Mayor Lewis noted that the next Regular Board meeting will be May 27, 2008 in order to reconcile the books for the year ending 2007-2008.

4. APPROVAL OF BOARD MINUTES

Motion made by Trustee Adams–seconded by Trustee Hannon to accept and place on file the following:

Work Session and the Regular Board Meeting minutes of April 1, 2008

Special Work Session minutes of April 1, 2, 8, 2008

Work Sessions and the Regular Meeting of April 15, 2008

Special Work Session of April 22, 2008

Special Work Session of April 29, 2008

Special Meeting of May 1, 2008 – 2008-2009 Budget Adoption

Motion Carried Ayes 4 Nayes 0

5. BIDS

· Bids were opened and read aloud on May 6, 2008 at 10:00AM for the Pagoda Relocation.

Contractor	Bid
Woodford Brothers	$53,174.00
L D Dexheimer & Son, Inc.	$96,000.00

Motion made Trustee King – seconded by Trustee Hannon to accept and award bid to Woodford Brothers in the amount of $53,174.00 for the Pagoda Relocation.

Board members polled

Motion carried Ayes 4 Nayes 0

Trustee Hannon noted that the costs for the relocation and general construction were covered by a grant totaling $100,000.00

· Bids were opened and read aloud on May 6, 2008 at 10:00AM for the Pagoda General Construction.

Contractor	Bid
Vacri Construction Corporation	$54,300.00
Marchuska Brothers Construction	$56,989.00
Woodford Brothers	$79,780.00

Motion made Trustee King – seconded by Trustee Adams to accept and award bid to Vacri Construction Corporation in the amount of $54,300.00 for the Pagoda General Construction.

Board members polled

Motion carried Ayes 4 Nayes 0

6. PUBLIC HEARINGS None

7. PETITIONS RECEIVED None

8. PRIVILEGE OF THE FLOOR – VISITORS

Greg Deemie – 52 Zoa Avenue – inquired as to why the public hearing for the JJF Developers project was postponed.

Mayor Lewis explained that the publication of the notice did not meet the ten day requirement for a public hearing notification.

Greg Deemie inquired as to the status of the dissolution grant and questioned if the grant included costs for the consultant.

Mayor Lewis explained that the grant did include the consultant fee.

Greg Deemie questioned if the accompanying attorney fees associated with the dissolution study come from the grant or whether that particular service is paid in the monthly retainer.

Attorney Jeff Jacobs – explained that the grant application does allow for consult fees and is not part of the base retainer.

Julie Deemie – 52 Zoa Avenue – inquired into the storm sewer issue prevalent in her neighborhood and requested Robert Bennett, Superintendent of Public Works, contact her. She also inquired as to the particulars of the pipe installation. She stated that upon her personal investigation the drainage pipe is covered with considerable debris and is clogged, perhaps being the problem. She inquired as to if a green dye test would be applicable. She then inquired as to if there was any clarification on the sidewalk issue that persists in her neighborhood.

Mayor Lewis accepted Julie Deemie’s comments regarding the drainage pipe and also noted that no progress has been made, to this point, regarding the sidewalk concern.

9. COMMUNICATIONS

Motion made by Trustee Hannon – seconded by Trustee King that the following communications be accepted and placed on file:

a) Your Home Public Library – Board of Trustee Mtg Minutes: February 11. 2008

b) JCSD – Notice of Meetings

c) JCSD – Public Hearing & Regular Meeting BOE: March 25, 2008

d) JCSD – Regular Meeting BOE: April 8, 2008

e) JCSD – Regular Meeting BOE: April 21, 2008

f) Town of Union – Regular Meeting April 16, 2008

g) Town of Union – Special Board Meeting: April 22, 2008

h) Ciaschi-Dietershagen-Little-Mickelson & Co., LLP; Accounting and Consulting Offer

i) Notice of Resignation from Andrew Gavula, Jr.

Motion carried Ayes 4 Nayes 0

10. COMMITTEE REPORTS None

11. DEPARTMENT REPORTS

Motion made by Trustee King – seconded by Trustee Adams to accept and place on file the following Department Reports:

a) Police Department January 2008

b) Public Works – May 2008

Motion carried Ayes 4 Nayes 0

12. PAYROLL AND BILLS PRESENTED

Motion made by Trustee Adams – seconded by Trustee King that Abstract #19 for the Fiscal Year 2007-2008, having been audited by the Board and approved, be ordered paid as follows:

Abstract #19

GENERAL	$397,559.37
WATER	$64,753.73
SEWER	$6581.58
REFUSE	$19,089.18
LIBRARY	$12,181.68
JSTP-PHASE III	$93,774.27

Board members polled

Motion carried Ayes 4 Nayes 0

13. UNFINISHED BUSINESS

Resolution #68 – [held over from April 15, 2008] Request made by Trustee Hannon for the New York State Comptrollers Office to perform a complete audit of the Village of Johnson City payroll, for the time period of June 1, 1998 to May 31, 2008, and that the Mayor of the Village of Johnson City take the appropriate action to initiate this audit.

Board members polled

Motion carried Ayes 4 Nayes 0

14. NEW BUSINESS

Motion made by Trustee King - seconded by Trustee Adams to approve:

Resolution #71 - Authorization for request for Modification to Contract 4A at the Binghamton-Johnson City Joint Sewage Treatment Plant for the Repair of Digester No. 3 Cone Floor. Total Cost not to exceed $27,662.64

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee Adams - seconded by Trustee King to approve:

Resolution #72 - Authorization for request for Modification to Contract 4B at the Binghamton-Johnson City Joint Sewage Treatment Plant for the Boiler Room Gas Detection. Total Cost not to exceed $2,985.09

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee King - seconded by Trustee Adams to approve:

Resolution #75 – Authorization for salary increase - Elizabeth Ruda from $8.00 per hour to $8.50 per hour.

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee King - seconded by Trustee Hannon to approve:

Resolution #79 – Authorize Mayor to sign the release of the Storm Water Easement on the Lower Stella Ireland Road Associates, LLC property.

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee King - seconded by Trustee Adams to approve:

Resolution #80 – Authorize Mayor Lewis to form an advisory committee for the purpose of exploring and suggesting insurance premium cost saving measures to reduce the costs to the taxpayers.

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee King - seconded by Trustee Adams to approve:

Resolution #81 – Authorize DARE Officer Burnett to attend the DARE AMERICA Conference in San Antonio, Texas from August 12 through August 14, 2008. Officer Burnett will be paying for his own transportation. Conference fee and hotel fees total: $1540.00.

Trustee Hannon requested that this resolution be tabled upon further review of accompanying agenda.

Motion held over until May 27, 2008.

Motion made by Trustee King - seconded by Trustee Adams to approve:

Resolution #82 – Authorize SOZO Ministries to use CFJ Park on Saturday, July 26, 2008 10:00AM – 7:30PM, for the Kingdom FEST community outreach/music venue. The event is free and open to the public. Subject to providing proof of insurance and obtaining uniformed police officers.

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee King - seconded by Trustee Hannon to approve:

Resolution #83 – Authorize Treasurer and Deputy Treasurer to attend the Broome County Financial Presentation for 2009 at City Hall, May 14, 2008 at 5:30PM. Total Cost: $6.06 travel reimbursement.

Board members polled

Motion carried Ayes 4 Nayes 0

Motion made by Trustee King - seconded by Trustee Hannon to approve:

Resolution #84 - Authorization for Request for Modification for the Emergency Repair of 36” Storm. Binghamton-Johnson City Sewage Treatment Plant Phase III – Contract 3A – General [RFM 3A-0044]. Total Cost not to exceed $3,793.28.

Board members polled

Motion carried Ayes 4 Nayes 0

Mayor Lewis stated to Trustee Hannon that all recommendations by Robert Bennett were made in his capacity as the Engineer in charge.

Mayor Lewis reviewed each of the following:

Resolution #73, Resolution #74, Resolution #76, Resolution #77, and Resolution #78 were accepted and approved at the Public Hearing during the Special Work Session on April 29, 2008.

15. PRIVILEGE OF THE FLOOR - VISITORS

· Liz Johnson – 230 Myrtle Avenue – inquired as to when the audit referred to in Resolution #68 will be requested.

Mayor Lewis stated that by the end of the week he will notify the State Comptroller. The Mayor added that he had been in communication with the Comptroller, making them aware of this request so as it can be scheduled in a timely fashion.

• John Sullivan – 701 Marian Drive – inquired as to whether Resolution #68 is referring to one person or multiple people.

Attorney Jeff Jacobs stated that the audit was requested just as it is stated in the resolution, an audit of the payroll of entire village. Jeff Jacobs elaborated that whatever the Comptroller decided to look into is their privilege and entirely up to them. Jeff Jacobs stated that other than that, nothing can be stated at this time due to an ongoing investigation.

Trustee Hannon stated that the initial subject of audit is progressing. Further

comment is not appropriate at this time.

• Jean Frear - 112 Virginia Ave – Thanked the Mayor and the Board for their hard

work on the 2008-2009 Budget.

Mayor Lewis thanked Jean Frear for her kind words.

• Carolyn Laskokski – 37 Edward Street – inquired as to if Resolution #80 referred to just retirees or all employees covered by the Village of Johnson City.

Mayor Lewis stated that the committee would explore options for all people

covered by the Village of Johnson City.

Carolyn Laskoski inquired as to when the Pagoda was going to be moved.

Mayor Lewis stated as soon as possible.

• Greg Deemie – 52 Zoa Avenue - echoed Jean Frear’s comments on the job well done by the Mayor and the Board on the 2008-2009 Budget. Mr. Deemie inquired as to when the work will begin on the dissolution now that the grant has been awarded.

Mayor Lewis stated that a consultant is on board but could not answer as

to when the process would officially begin.

16. ADJOURNMENT

The meeting was adjourned at 7:45PM.

__________________________________

Jennifer Kakusian, Village Clerk/Treasurer